Best Practices in Employee Time and Attendance


May 2016

Lower Labor Costs this Summer

summer scheduling challenges

Secrets of Summer Scheduling

Lower summer labor costs with absence management

Summer scheduling can be a balancing act, especially when it comes to labor costs.

Two big contributors to labor costs are understaffing and overtime. They can kick into overdrive during summer months when employees take time off for vacation.

So, what's the number one way to make sure you hit the scheduling sweet spot?

Absence management with the help of your time and attendance system.

Absence management is the ability to respond to absences (planned or unplanned) so that understaffing or overtime can be avoided. This includes:

  • Identifying replacement workers to fill shifts.
    Knowing who's available to pick up extra hours will make filling shifts faster and easier.
  • Knowing when employees are approaching full time or overtime.
    To avoid overtime costs, use your time and attendance system to identify employees that can pick up shifts without earning overtime.
  • Making corrections to schedules proactively. If an employee is nearing overtime, adjusting your scheduling proactively can save on overtime costs.
  • Using notifications to stay on top of scheduling.
    Automated notifications have the benefit of monitoring your scheduling and alerting you when issues arise so you can focus on other things.

To learn more about absence management with a time and attendance system, watch this one-minute video, Replacing Absent Employees, from Attendance on Demand.

wage increases

3 Ways Employers Benefit from Summer Hours

Employees aren't the only ones who benefit from compressed workweeks

Summer's on the way. And many companies look to offer summer hours to employees as a perk.

Usually offered between May and August (or Memorial Day and Labor Day), summer hours compress the workweek so that employees can leave early to extend the weekend.

But here are three ways employers benefit from summer hours as well:

  • It's relatively inexpensive.
    Unlike other benefits, most of the overhead with summer hour programs is administration. Once you create and establish your program, it costs relatively little to keep it operating smoothly.
  • It doesn't shortchange productivity.
    Because summer hours compress the workweek, employees still work the same amount of hours. This means the same amount of work is getting done every week, keeping productivity levels intact.
  • It boosts morale and is attractive to prospective employees.
    Most employees love summer hours, so it tends to significantly boost morale and job satisfaction. Summer hours are also a legitimate and attractive benefit to new hires, offering a unique and inexpensive competitive advantage.

It's not too late to start a summer hours program for your office! To learn how Attendance on Demand can help, visit


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We're a long-term care facility struggling to figure out how to start quarterly census reporting through Payroll-Based Journal. Can Attendance on Demand help?

Yes! Attendance on Demand can automatically track census and staffing data for hassle-free PBJ reporting. From setting up schedules to comply with mandated labor ratios to simplifying the PBJ submission process, Attendance on Demand can streamline and automate your census reporting. Learn how Attendance on Demand can help take the stress out of PBJ reporting

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