Best Practices in Employee Time and Attendance


May 2015

3 ACA Benefits to Businesses

This issue focuses on Affordable Care Act issues for employers: 3 surprising benefits of ACA, and why limiting workers' hours may incur penalties -- and how to avoid them.

And don't miss the upcoming free webinar "Managing Part-Time Workers for the ACA"

health care reform

3 Benefits of the Affordable Care Act for Businesses

Research shows ACA is impacting businesses in real and positive ways

As businesses work to meet coverage and reporting obligations under the Affordable Care Act, experts say it's not all bad news.

According to researcher Michael Kleinrock, co-author of the first independent and evidence-based report of ACA implementation, the new law offers three advantages to businesses nationwide:

  1. It levels the playing field in recruitment. For small businesses, insurance exchanges give employers an economic way to offer more competitive benefits packages attractive to top talent.
  2. It streamlines healthcare administration. Under ACA, employers can move from a benefit-focused approach to a contribution-focused approach. So, instead of employers deciding what their healthcare offerings should look like, they can offer employees a certain fixed contribution amount that employees can use to choose a plan that suits their needs.
  3. It increases productivity. Employees with coverage are likely to use it, which means businesses can benefit from lower absenteeism and higher productivity. Healthier employees also cut down on the cost of replacement workers, an "intangible cost" to businesses, "but a real one nonetheless that's frequently left out of the healthcare discussion," said Kleinrock.

While many people still have strong opinions both for and against the ACA, research shows that businesses are experiencing some real and positive impact.

Read the full article:

retail workers

Why Limiting Part-Time Employees' Hours Might Increase ACA Penalties

3 reasons limiting part-time employees' hours can be a gamble

As organizations get comfortable with filing Affordable Care Act (ACA) paperwork this year, they'll shift their focus to long-term strategies to minimize future penalties.

Full-time employee totals can be relatively straightforward and easy to predict. So, many organizations realize managing part-time and seasonal workers effectively will be key to reducing potential penalties.

That's easy, some assume. We'll just limit their hours so they can't work more than part-time.

In fact, this strategy may increase ACA penalties. Here's how:

  1. It's unrealistic. In theory, limits are straightforward. But in practice, schedules and personnel constantly fluctuate, and limiting provides no room for error.
  2. It's unflexible. Business needs change day-to-day, shift-to-shift, even hour-to-hour. When adjustments become impossible, the benefits of having flexible employees go out the door.
  3. It's unmanageable. Limiting demands constant vigilance. Sudden overtime, added shifts, and schedule changes mean someone should be watching every clock punch to keep employees within scheduling boundaries.

Instead of limiting, organizations should consider a guidance approach. In lieu of hard limits, guidance recommends setting scheduling targets for each employee based on previous work schedules.

To learn more about the guidance app, download the Attendance on Demand white paper Limiting ACA Liability: Managing Part-Time and Seasonal Employees

retail workers

FREE Affordable Care Act Webinar: Managing Part-Time Workers for the ACA

Variable hour industries such as hospitality, healthcare, and retail will bear a significant financial impact as a result of the Affordable Care Act (ACA). Many organizations have responded with workforce planning for part-time employees.

This often results in conflicting goals for supervisors: meet labor needs by filling shifts with part-time employees or maintain budget and usage goals for part-time staff. Many employers plan to use across-the-board, rigid limits on employee weekly hours. However, this is difficult for supervisors who have to deal with fluctuations in labor demands, seasonal business, and covering absences. As a result, managing part-time workers for ACA compliance will prove challenging.

Join Beth Baerman from Attendance on Demand for the webinar "Managing Part-Time Workers for the ACA," on Thursday, June 18 at 2:00 PM ET. Beth will cover:

  • Understanding how managing part-time workers is a key strategy for limiting liability under ACA
  • Choosing a method for establishing part-time work limits for front-line supervisors
  • Understanding how workforce management technology can assist supervisors in meeting labor demands with ACA part-time workers

Learn more about the webinar or register for free at

If you are already a member of, please be sure to LOGIN to register for the webcast. If you are not a member of, you will need to sign up for a FREE membership It will only take a moment to fill in the required information. Once you have confirmation of your membership, you will be able to register for this complimentary webcast.


Ask an Expert

What are the benefits of a cloud-based system like Attendance on Demand?

Cloud-based software offers many cost saving benefits to businesses, from low up-front costs to affordable monthly subscription rates. Also, cloud-based software requires no hardware or equipment and doesn't need internal IT support or maintenance since your vendor handles it all for you.

For more information, visit

Have a question about time tracking and scheduling? Ask an expert and we'll do our best to answer


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